Need Help Getting Organised in the Workplace?
Work can be stressful and demanding at times. There are quite a few ways we can help reduce the stress and ease our workload by staying organised. Keeping our workspace, and schedules, well organised is a great way to help ease the pressure and increase productivity. Here are some tips on how to stay organised in the office.
Make a List
It is always a good idea to keep a neat and organised list of your tasks for the day, week, month, etc. This will help you stay on track and avoid unnecessary repetition. Check off each item as you have completed it. You can make this list on your work computer, tablet, personal computer or even your smart phone. Some people find it beneficial to have a hard copy of their to-do list as well, either by making a hand-written list or printing a copy from their computer. You can also purchase a professional organiser and keep a calendar, either at your desk or on your computer. Having a clear and concise idea of your specific plans for that day (and sticking to it) is a great way to stay focused and organised. Office Works has a great A4 sized Day Planner notepad for around $4 – a simple and effective way to list and prioritise your to-do list! Top tip: get the biggest or ugliest job out of the way first.
If you find that listening to music is a distraction, do not listen to your iPod or playlist while working. If possible, turn off your personal cell phone (unless you need it for emergencies) and shut your office door. If you have an assistant and you have an urgent task at hand, ask them to make sure you aren’t disturbed until it is completed. Allocate certain timeframes for checking and responding to your emails – this is something that can end up taking up your whole day! Minimizing and even completely eliminating distractions can help you stay focused on the task at hand.
Keep Your Workspace Organised
Whether you have a desk, cubicle, office, or whatever your “workspace” may be, always keep it organised and clutter free. File all paperwork as soon as you are finished with them, keep a binder, file folder or other type of organizer for any paperwork. Keep your computer files organised so you can easily find a document, spreadsheet, etc when needed.
Keep all pens, pencils, and other office supplies neatly organised so you are able to locate them when needed. Empty your trash bin as soon it is full. Avoid stacking things on the floor.
A neat office is not only aesthetically pleasing to your clients and co-workers, it also helps you stay focused, clear-headed, and organised. A lot of clutter will only distract you from your task at hand. Taking a few minutes to clean your workstation can save you a great deal of time over the course of your day.
Avoid Multitasking if Possible
Not everyone has the ability to multitask, and that’s okay. If you have determined that you are not gifted with the ability to multitask, focus on one thing at a time. This way you can pay more attention to detail and ensure that the task at hand is completed in a timely manner, rather than having a number of unfinished tasks cluttering your desk and your mind.
Don’t Be Afraid to Delegate
If you have the ability to assign some of your work to others, do not hesitate to do so. Focus on the tasks that are most critical and delegate some of the lesser assignments to those whom you know can handle them. Also, do not take on more than you can handle. Learn to say no and not overburden yourself. Having too much on your plate at once will only cause you to become frustrated and disorganised.